vitePOS,
the user guide

Your sellers never use your account. Each has their own: you know who sold what, and a seller never sees your purchase prices or your margins.

1. Go to Plus → Équipe (team): you will find the 6-character invitation code.
2. Your employee creates an account on their phone, chooses « Rejoindre » (join) and enters the code.
3. The request appears under « Demandes à valider »: tap « Valider » (approve) or « Refuser » (decline).
4. They join « Membres » as a seller: change their role to Gérant (manager) if needed.

Role	Sells	Sees reports	Changes prices	Closes the till	Manages stock
Owner	Yes	Yes	Yes	Yes	Yes
Manager	Yes	Yes	Yes	Yes	Yes
Seller	Yes	No	No	No	No

An item code to find your way, the manufacturer's barcode to go fast, and packs or cartons to sell wholesale. Your Excel list imports in one go: Stock → « … » → « Importer depuis Excel » (import from Excel).

1. In Stock, tap « Ajouter » (add). Choose the category: the item code is suggested for you (LAI-001, LAI-002… for milks).
2. Scan the item's barcode with the camera button in the field, or type it.
3. Enter the selling price, the purchase price, the unit (piece, kg or litre), the opening stock and the alert level.
4. Also selling wholesale? Under « Emballages » (packs), tap « Ajouter un paquet ou un carton »: how many units it holds, its price and its own barcode.
5. Pharmacy or groceries? Turn on « Suivre les dates de péremption » (track expiry dates): a date is recorded with each delivery, and the app warns you 30 days before (Home, and Stock → Péremption).
6. Phones? Turn on « Numéro de série / IMEI » and enter the warranty in months: each device received is recorded by its IMEI.

Before the first sale, record the money put in the drawer to give change: in the evening, vitePOS will know what should be there.

1. Go to Plus → Journée de caisse (till day).
2. Under « Fond de caisse » (float), enter the amounts in FC, $ and, if needed, €.
3. Tap « Enregistrer le fond de caisse ».

Tap or scan the item, take payment in the customer's currency, hand over the receipt. Even without network.

1. In Caisse (till), tap the item or scan it: with the camera (button to the right of the search) or a barcode scanner. A blue badge shows how many are already in the cart; low stock shows in orange (« 4 restants », 4 left).
2. An item also sold by the pack? The app asks « À l'unité » (single) or « Paquet de 24 ». Scanning the pack sells the pack straight away.
3. A phone tracked by IMEI? The app asks which device: scan the IMEI on the box or pick it from the list. The receipt will print the IMEI and the warranty end.
4. On a phone, tap « Panier » (cart) in the bottom bar (on a computer, it is on the right): − and + for quantities, a % discount, a customer if you want to track their purchases. Then the yellow « Encaisser » (checkout) button.
5. Choose Espèces (cash) or Mobile money, then the currency: Francs, Dollars or Euros. Tap a suggested note or type the amount received: the app shows « À rendre » (change due). Tap « Valider la vente » (confirm the sale).

A small Bluetooth or USB receipt printer is enough. Your logo, address and QR code print on every receipt.

1. In Plus → Paramètres → Imprimante de cet appareil (this device's printer), choose « Imprimer les tickets avec » (print receipts with): Bluetooth printer, USB printer (computer), the RawBT app on Android or Thermer on iPhone.
2. Switch the printer on, tap « Choisir l'imprimante » (choose the printer) and select it. Then « Imprimer un ticket de test » (print a test receipt).
3. Under Mon activité (my business), choose the paper width (58 mm or 80 mm) and, if you like, « Imprimer le ticket automatiquement après chaque vente » (print automatically after each sale).
4. Under Ticket de caisse (receipt): « Ajouter un logo » (add a logo), address, phone, RCCM, ID NAT, tax number, a QR code (WhatsApp, Facebook…) and the closing message. The preview updates as you type.

The moto-taxi, phone credit, the sack of sugar bought in a hurry: every expense recorded is one less gap in the till at night.

1. In Plus → Dépenses (expenses), tap « Nouvelle dépense ».
2. Enter the amount and its currency, the category and, if you like, a detail.
3. Keep « Payée avec l'argent de la caisse » (paid from the till) ticked if the money leaves the drawer. Untick it if the owner paid out of pocket.
4. Tap « Enregistrer » (save).

A customer comes back with a question, a lost receipt, a broken device: every sale is there, day by day.

1. In Ventes (sales), the arrows at the top change the day. The blue ticket gives the revenue, the number of sales, Espèces (cash, one line per currency) and Mobile money.
2. Each line starts with the time, then the customer (or « Sans client », no customer), the seller and the receipt number.
3. A cancelled sale carries the red « Annulée » (cancelled) label and does not count in the total.
4. Tap a sale to see its receipt again, reprint it or resend it.
5. Selling phones? « Retrouver un appareil » (find a device), at the top, looks up an IMEI: the sale, the customer and the end of the warranty.

On your phone, wherever you are: what sold, what you earned, what sells best.

1. In Plus → Rapports (reports), choose Jour, Semaine or Mois (day, week, month) at the top, then the arrows to go back in time.
2. The blue ticket gives the revenue and how it compares with the previous period (« 12 % de plus que la période d'avant », 12 % more than the previous period).
3. Below: Ventes (sales), Panier moyen (average basket), Bénéfice estimé (estimated profit: sales minus purchase prices) and Dépenses (expenses).
4. Chiffre d'affaires par jour (revenue per day): the curve for the week or month. Meilleurs produits (best sellers): the top 10 by revenue. Moyens de paiement (payment methods): cash, mobile money and discounts.
5. At the very bottom, Ventes et dépenses, six derniers mois (sales and expenses, last six months): a blue bar for sales, an orange one for expenses.